Conference & Team Building

Been given the task of organizing a conference? Need help making it a runaway success?

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Two heads are better than one! Coordinating an event is a two-man job and with a conference management expert on board you can rest easy and actually enjoy the experience. We’ll be right there with you on the day, evening or both. Our job is to ensure everything comes together beautifully. Autoscope Tours and Safaris has managed conferences for a huge range of clients from all over the world. From the small but perfectly formed to the large and lavish, we’re happy to handle all types of business event. We have planned and performed events as diverse as International Conferences, product launches, team building days and end of year parties to name but a few.

What’s more, why is it important? In short, conference management is the planning, organization and actual running of an event. The best laid plans of mice and men can come unglued without a team in place to coordinate everything. Whether you need complete conference management or simply need help with specific aspects, let us know. With over 5 years’ combined industry experience, we know what works. The name of the game is simple; to make the organization and running of your event as efficient and enjoyable as possible! Let our team help you with tasks such as:

On The Day:

  • Checks of all equipment prior to the event
  • Room preparation and equipment set up on the day
  • Staging, lighting and sound
  • Creation of delegate lists and registration
  • Badging
  • Time management
  • Running order of your event
  • Running activities
  • Leading groups
  • Evening entertainment
  • And much more besides.

We think of all the little and large things that are sometimes overlooked. If you want comprehensive conference management, look no further. Our job isn’t over when the last delegate leaves. We can also help you with post-event evaluation. We are happy to arrange feedback and analysis so that everyone involved in the conference gets a clear picture of how it went and what needs to happen in the future.

How we work:

After taking an initial brief and gaining a full understanding of your objectives we will provide a preliminary list of venues that we feel will meet your criteria. In sourcing venues we will take into account location and budget needs, as well as any specific meeting requirements you may have. In many cases the venues we suggest have been viewed by our experienced team. Ensuring our recommendations are always based on firsthand knowledge and not reliant on information taken from brochures or internet sources. Before we suggest a conference venue we must have confidence in it before recommending it to you. With over 5 years combined industry experience, we will guide you through the whole process, including:

  • Accommodation of participants
  • Meeting Room Layout
  • Audio Visual Requirements
  • Dining Requirements
  • Billing audit
  • Transportation
  • Team Building Activities
  • Activity Events
  • Evening Entertainment OR
  • After Dinner Speakers

In addition to finding a conference location we can also offer full conference management, including:

  • Onsite Event Management
  • Delegate Registration
  • Event Administration
  • Point of contact throughout the conference

The venue finding service offered to our clients is free, however charges for conference management are dependent on actual time involved, location and the amount of manpower involved. Rates will be negotiated and provisional bookings placed on your behalf. In some cases we can arrange a visit to the conference location before any decision is made. In addition we can also arrange the following to ensure that you have a seamless event:

  • Car Parking
  • Litter Clearance
  • Site Security
  • Public Address Systems
  • First Aid
  • Activities
  • Roaming Entertainers
  • Central Arena Events
  • Pre or post conference tours

What is Corporate Team Building?

We start with the idea that people need to play more. Fun and learning occur in an informal environment. The programs we design require the use of your mind and body; involving both enhances learning. In today’s competitive environment it is imperative for a successful business to work as a team. By creating that level playing field, which puts the managing director on the same level as the rest of the organization, we help to break down barriers and engender an atmosphere of enthusiasm, cooperation and teamwork. Team building events, theme dinners and corporate events will never, ever be the same.

Aside from our unique product offerings, our trained facilitators all have a background in the performing arts, along with proven skills in communication and teaching. Our belief is that through this background, the facilitators have a keen sense of their audience which helps to create events that are not only purposeful, but also dynamic and entertaining! A focus interaction is paramount to our philosophy and as a result, we are proud of our high level of client satisfaction.

Who are your facilitators?

Our  professional facilitators are a special breed. Spreading this much excitement day in and day out requires someone who is intelligent, articulate, contagiously energetic and personable. Each of our experts has the experience and sensitivity to perfectly balance corporate realities with pure, unbridled fun. Each is equipped to keep your comfort level very high while achieving the desired results. This is all accomplished with a level of service and attention to detail which helps explain why so many of our  clients return again and again.

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